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Cedar Banks Property Terms & Conditions

 

We’re delighted to embark on this exciting journey with you at Cedar Banks. Below, you’ll find a simplified guide to our terms. Comprehensive and official Terms and Conditions will be provided when you express your interest in hosting an event at Cedar Banks.

Single Day Hire:
All personal equipment and effects must be removed from the property by 12 PM the day following the event. You may be given the courtesy of setting up at Cedar Banks the day beforehand; however, this is not guaranteed unless you have booked a two-day hire. Otherwise, you will be able to access Cedar Banks to set up for your event from 7 AM on the morning of your event for full day hire.

Two Day Hire:
All personal equipment and effects must be removed before the end of the hire term.

Confetti Usage:
You are welcome to use confetti on the property; however, all confetti must be approved by the property owners to ensure it is organic and quickly biodegradable, ensuring the cows and following events are not affected. Please email us with the confetti you would like to use prior to purchase.

Sparklers:
Sparklers are prohibited on the property due to the wire litter causing health issues for the cows and mower. If this is something you would really like, please talk to us, as we may exempt this for a small number of people.

Camping During the Event:
Camping during the event is available for a maximum of 50 guests, depending on guest count and mode of camping (i.e., caravans and tents). An arrival window of one hour may be set for campers, during which the property manager will direct them to their designated sites.

Safety is Key:
As the captain of your event, you’re responsible for everyone on board, including your guests, vendors, and anyone present. So, please ensure everyone’s safety and accept responsibility for any incidents during the event.

Area Access and Usage:
Your domain encompasses our campground Cedar Flats, the picturesque ceremony spots The Banks and The Paddock, and the splendid reception site Cedar Hill. Please refrain from entering the owner’s personal spaces, marked by fences. While you’re here to create memories, our other areas are off-limits unless specifically permitted.

Sound and Silence:
Amplified music is permissible until 9:45 PM on Fridays and Saturdays and until 9 PM from Sunday to Thursday. Cedar Banks has a noise curfew from 10 PM to 7 AM. Be considerate of our neighbours and keep noise levels at a minimum during the early hours of the morning.

Time and Care:
Stick to the scheduled hours, and remember that the property should be left as you found it. Arrangements for additional access must be agreed upon while camping guests adhere to the allocated times.

Your Property, Your Care:
Safeguard your belongings, equipment, and effects, as we can’t be held liable for any losses. Understand that unexpected weather or natural events aren’t within our control.

Private Gathering:
Only those invited by you are permitted on the premises. To ensure security, you may opt for additional security arrangements at your expense. Such arrangements should be confirmed in writing eight weeks before the event.

Guest Conduct:
We reserve the right to remove any individual whose behaviour endangers others or the event’s harmony. Compliance with laws and regulations is expected from your guests.

The Art of Fire:
Should you choose to light fires, follow local regulations diligently and only use fire pits provided. For events with hired marquees, you may be required to have a fire warden, who will be the only one allowed to add firewood to the fire. The property owner may offer this service, which may incur an additional cost. Fire safety is of utmost importance.

Weather’s Whims:
Make provisions to ensure your guests’ comfort and safety. Weather can be unpredictable, so prepare for sunshine, wind, or showers. Be ready to pamper your guests with suitable arrangements, ensuring their comfort and smiles, rain or shine.

Secure your Peace:
Event insurance that covers potential damages, injuries and event cancellation is highly recommended.

Damage & Rule Breach Policy:
Please note that any breaches of venue rules or damage to the property, facilities, or supplied equipment will result in an invoice for the cost of repairs, replacement, remediation, or associated fines.

We ask all guests and event organisers to respect the space so it can be enjoyed by everyone for years to come.

Noise Management:
To protect our surroundings and maintain good relationships with the local community, strict noise limits apply.

Any breach of noise restrictions may result in a fine of up to $1500.

Venue Hire Payments:
Pay 25% non-refundable booking deposit to secure your dates. The remaining balance must be paid six weeks prior to the event date.

Cancellation Policy

      • Notice: All cancellations must be submitted in writing.

      • Booking Fee: The booking fee is strictly non-refundable under any circumstances.

      • More than 6 months before the event: Any payments made beyond the booking fee will be refunded, minus an administration charge ($35/hour, minimum 1 hour).

      • Between 30 days and 6 months before the event:

        • No automatic refund will apply.

        • You may request a date transfer (subject to availability within 12 months of the original date and a $500 rebooking fee).

        • If the event is not rescheduled, a 25% cancellation fee will be charged on the remaining balance (after the booking fee), plus any administration time already incurred.

      • Less than 30 days before the event: No refund will be issued, and the remaining balance is still payable in full.

NOTE

Please be aware that the information provided above is a simplified breakdown of our Terms and Conditions with out Venue Hire Agreement for your convenience. By reading this, you’ll gain a general understanding of what to expect when considering Cedar Banks as your event venue.

However, it’s essential to remember that comprehensive and official Terms and Conditions will be provided when you express your interest in hosting an event at Cedar Banks. We encourage you to thoroughly review these official T&Cs for a more in-depth understanding of our policies and commitments.

By signing the Terms and Conditions, you acknowledge your understanding and agreement with these terms and indemnify the Owner from any claims or liabilities stemming from the event.

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